Volunteer Policy FAQ 2019-2020

DCPS requires all volunteers and field trip chaperones (beyond one-time event volunteers such as Field Day or in-class book reading) to obtain a tuberculosis (TB) screening within the past 12 months, complete a clearance application, and have a fingerprint background check. So, if you plan on volunteering as a field trip chaperone, for example, you’ll need to get this required clearance. You can read more about the DCPS policy here.

Is this a pain? Yep. It’s a process that requires you to have proof of a negative TB test within the past 12 months, complete a clearance application, and undergo fingerprinting at DCPS’s central office (1200 First Street NE, 10th Floor) for fingerprinting. However, to get fingerprinting you must first show a negative tuberculosis test and complete the application.

Why do we need to do this? Having volunteers with clearances keeps all of our kids safer. The more people with clearances guarantees parents and caregivers are eligible to volunteer for school activities.

I already have a top-secret federal security clearance. Do I still need to do this to volunteer? It’s a little bit easier, but you still need the TB test. Individuals in this group should complete the Federal Security Clearance Verification letter in lieu of being fingerprinted with DCPS. The original signed verification form, a copy of a state-issued photo ID, and TB test taken within the last 12 months should be emailed to

How is the TB test done? There are two main methods of testing for TB: PPD and Quantiferon Gold testing.

The PPD test is administered by a health care provider injecting purified protein derivative (PPD) under the skin. 48-72 hours after the injection, you must return to the health care provider to check the area where you received the shot to see if you’ve had any reaction to the PPD.

Quantiferon Gold testing is a blood test that is sent to a laboratory for analysis. You do not need to return to your medical provider but instead should get the results of the blood test sent to you.

How can I get the TB test done? You can go to any health care facility that is convenient for you. Additionally, the HSA has organized several avenues for parent and caregiver volunteers to receive TB testing.

Nurse Heidi:

The HSA has scheduled Nurse Heidi Johnson from House Calls on the Hill to come to Van Ness to administer TB tests for $45. https://heidijohnsoncpnp.com/

Nurse Heidi from House Calls on the Hill will be at Lafayette on Tuesday, Sept. 10 from 8 a.m. to 10 a.m. and Wednesday, Sept. 11 from 8 a.m. to 9:30 a.m. to perform TB tests. She will return on Friday, Sept. 13 from 8 a.m. to 9:30 a.m. to read all tests. You must be present Tuesday or Wednesday and Friday in order to receive your proof of a negative TB test.

The cost per person is $45 due at the the time of the test. Please bring cash or prepare to pay via Venmo or Paypal. Payment is due at time of testing.

To sign up for Nurse Heidi, click here.

Urgent Care/Immediate Care clinics:

Your Primary Care Physician

Where and when can I get fingerprinted?

  • DCPS Central Office, 10th Floor (1200 1st Street NE, WDC)
  • Monday – Thursday from 8 am to 5 pm
  • Fridays from 8 am to 3 pm.
  • Remote Fingerprinting at Lafayette – the DCPS fingerprinting team will come to Lafayette. Dates TBA.

How will Lafayette know I am cleared to chaperone? Once you receive your clearance letter from DCPS, you will bring a copy to the Main Office.

Will Lafayette know if I didn’t pass my security clearance? Nope! Lafayette has no access to who has or hasn’t done fingerprinting. The only way we know people have gone through the background check is if they bring their clearance letter to the main office.

How long does the process take? Once you have completed your TB test, online application, and fingerprinting, DCPS anticipates that clearance letters should be issued between 5-10 business days.